The Treasurer's Accounting System
A clearer way to manage the lodge's members, subscriptions, dining, banking, accounting records, reports, and year-end evidence in one place.
The Treasurer's Role
The Treasurer is responsible for overseeing the financial affairs of the Lodge and ensuring that its funds are properly received, safeguarded, recorded and accounted for. The Treasurer’s duties typically include collecting or monitoring Lodge income, paying authorised expenses, maintaining accurate financial records, reconciling bank accounts, and keeping the Lodge informed of its financial position. The Treasurer prepares financial statements and accounts for presentation to the Lodge and, where required, for examination or audit. The Treasurer also assists in the preparation of annual budgets, monitors expenditure against available funds, and advises the Lodge on financial matters. The Treasurer should ensure that all financial transactions are conducted in accordance with the Lodge’s by-laws, the requirements of the relevant Masonic authority, and any applicable legal or regulatory obligations. The Treasurer acts as a custodian of the Lodge’s funds and financial records and should exercise appropriate care, confidentiality and accountability at all times.
Day-to-Day Areas
Members and Subscriptions
Maintain member records, raise annual charges, allocate receipts, review balances, and correct individual ledgers.
Open subscriptionsDining and Meetings
Prepare dining events, record diners and guests, post charges, allocate dining receipts, and monitor balances.
Open dining eventsBanking
Keep bank accounts visible and use receipt allocation workflows to connect money received to the right ledger.
Open bank accountsAccounts and Reports
Review the chart of accounts, posted journals, trial balance, income & expenditure account, balance sheet, and year-end close.
Open trial balanceTreasurer Focus
- Collect annual subscriptions and dining fees
- Pay lodge bills, dues, rent, and approved expenses
- Record receipts, payments, transfers, and adjustments
- Reconcile member and dining balances to control accounts
- Produce reports that support review and audit